Nursing-shortage solutions come with licensure challenges  

Nursing-shortage solutions

The nursing shortage in the US was bad before the pandemic started. Now after the double whammy of a two-year pandemic and an aging population, it’s even worse. 

The American Nursing Association estimates that this year will see more than 100,000 unfilled nursing jobs, “more than any other profession.” 

Hospitals have traditionally brought in “nurse travelers” from outside their service areas and their states to comply with state staffing requirements. In 2000, the Nursing Licensure Compact permitted nurses licensed in one participating state to practice in other participating states. In 2018 the Enhanced Nursing Licensure Compact (eNLC) added some requirements, such as state and federal fingerprint-based criminal background checks.  

With Vermont having started implementation February 1, 36½ states and territories are eNLC participants. Ohio has joined but won’t implement participation until January 2023.  Pennsylvania and the US Virgin Islands have joined but have not yet set implementation dates. The half is Guam, which recognizes eNLC licenses but whose nurses won’t be able to apply for one until later this year. 

Interstate licensing considerations for traveling nurses 

Nurse burnouts, quits, and anticipated retirements (500,000 RNs this year) have only added to the need for hiring travelers to fill the gaps. But before you do, there are potential pitfalls to watch out for:   

  • Does your state belong to the eNLC? Does the nurse’s home state? If not, what are the licensure requirements for nurses with out-of-state licenses? 
  • If your state has passed eNLC legislation, have they implemented it yet? If not, have they set a date for doing so? 
  • If eNLC legislation is pending in your state, what’s its status? 
  • Do you have a process in place for checking and verifying out-of-state licenses? 
  • If your state is not an eNLC participant, what are its regulations regarding out-of-state licensure? 
  • What if nurses you hired as travelers join your contracted staff and move to your state? Have you a process for making sure they updated their licenses from multi-state to your state? Are the in-state licenses current? If not, you’ll have been providing patient care services without a license.  

The expanding availability of out-of-state nurses can be hugely helpful for solving short-term nursing shortages. An audit of your practices against current regulations and compacts is a great first step in determining where and how to use traveling nurses in a compliant way. 

Do you have a system in place to manage regulatory changes? Having a solution that researches and analyzes regulatory changes, translates them into model procedures, and has a top healthcare law firm validate them can really pay. Read more about YouCompli’s regulatory monitoring process or schedule a demo.  

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Verify: Show what steps your organization has taken to comply

Health systems look to YouCompli to help them manage the regulatory change management process. They need to be able to make sure the right people were taking the right steps to properly comply with regulations – and they need a system to verify that all those steps were taken. Compliance professionals use it to communicate with regulators, auditors and their Board. They also use the data with colleagues to support operational efficiency and better patient care. (Case study: Compliance function serves as trusted business partner and helps colleagues verify their coding and procedures are up to date.)

YouCompli serves as a single system of record, with analytics and Board reporting to help you verify that your organization is in compliance. That makes it easier for you and your colleagues to focus on patient care with confidence.

In this clip Scott Borsuk explains how YouCompli helps his compliance department verify that proper action has been taken while providing valuable data that can be used to increase department efficiency.

Watch more videos on this topic here and see how YouCompli can help your organization

Demonstrate compliance

Use YouCompli to prove your organization did what it needed to do based on the factors your Board, regulators or auditors care about. Perhaps you need to evaluate the status of all the regulations pertaining to RevCycle, or maybe you need to understand how many regulatory requirements have been completed by each department. YouCompli includes standard and customizable reports to instantly prove that that the right people have taken the right actions on the relevant regulation changes.

Clear, effective reports

  • Dynamic reports: Show the health of your compliance program in real-time. Our custom reports summarize critical metrics to share with your Board or regulators.
  • Examples include: your compliance posture, the rate of completion of regulatory obligations, and evidence of actions taken in good faith to achieve compliance.
  • Proactive collaboration: Use code change and other regulatory change reports to help colleagues get ahead of regulatory and billing changes, minimizing unpaid claims and reducing risk of fines.

Real-time monitoring

  • Dashboard: The YouCompli dashboard provides a high-level view of the compliance burden across an organization. Configure the dashboard based on user preferences to see All Regulations, All Requirements, and All Tasks.
  • Customized view: Filters and sort tools enable the user to narrow the display based on criteria like Status, Effective Date, and Accountable Party. This same system-wide data can be displayed in a dynamic Calendar View or Task View to drill down into the details of the regulatory response.
  • Pinpoint specific issues and actions: Search the entire system to zero in on relevant and urgent data points. You can search by keyword, regulator, functional department, jurisdiction, assigned to, assigned by, and much more.

Measure and influence employee behavior

Attestation: YouCompli includes simple tools to communicate procedure changes and training opportunities to staff, providers, and business associates. Use these tools to measure awareness of relevant regulations and the subsequent changes to procedures and codes of conduct.

A complete regulatory change management solution

YouCompli is the only healthcare compliance solution that addresses all stages of regulatory change management. It helps you know what regulations are changing from agencies you care about. It helps you decide whether those regulations and changes apply to you. It gives you the tools to manage your response to regulatory changes, and it makes it easy for you to verify that your organization put forth best efforts to stay in compliance.

Case study: Compliance function serves as trusted business partner and helps colleagues verify their coding and procedures are up to date

Manage: Involve colleagues to ensure your organization complies with regulatory changes

Managing healthcare regulatory changes is a balancing act. Oftentimes, the Compliance department is responsible for regulatory oversight, project management, and support with individual departments handling the day-to-day management of regulatory requirements. This approach makes it difficult to involve the right people in a regulatory change process and to keep track of the steps they take to comply.

YouCompli helps you manage the whole process of responding to regulatory changes. With our simple tools you can easily plan your response, involve the right people, and track progress. (Read how YouCompli empowered the Compliance department to better manage regulatory change and deliver greater value to the hospital system.)

In this Clip Scott Borsuk explains how YouCompli helps manage regulatory changes by offering tools to assist in preparing and responding to new regulations.

Watch more videos on this topic here and see how YouCompli can help your organization

Jumpstart your response to regulatory changes

Once you’ve decided a regulation applies to your organization, use YouCompli to manage your response. YouCompli provides:

  • Clear business requirements and tasks: For every regulation you take on, YouCompli generates a complete set of legally validated business requirements, tasks, and deadlines
  • Sample documents: Our analysts write model procedures and tools to simplify your completion of the required task.  Download these legally validated expert tools and model procedures and customize them for your own organization.  
  • Specific roles for your colleagues: build a team for each regulatory change based on your actual needs. You can assign tasks to colleagues based on their functional area, their physical location, their role in the compliance initiative, and the nature of the regulation.

Involve the right people

  • Assignments and deadlines: Assign ownership and oversight of tasks to different department heads, functional leaders, or specialists. YouCompli prompts these users to accept, reject, or reassign the task by a stated deadline. All actions are logged in the system and the assigning party receives progress updates.
  • Task instructions: if a new regulation will require your organization to submit a form to a regulator and/or modify a procedure, YouCompli lays out the specific tasks to fulfill the requirement. Users simply follow the on-screen prompts to complete the tasks.
  • Accountability: If no action is taken by the deadline, YouCompli automatically follows up with the assigned parties. The task cannot be marked as complete until all required actions have been recorded in the system.

Manage and track the entire process

  • Real-time updates: YouCompli clearly displays the open, in progress, and completed tasks for the regulation as well as the responsible parties. Simply click into any task to review what’s been done and who still has work to do.
  • Email notifications: you can review the task to ensure it has been completed to your satisfaction. Complete audit trail of all the steps taken, including any uploaded files.
  • Status reports: Use standard and customizable reports to quickly show your progress toward complying with relevant regulations.

A complete regulatory change management solution

YouCompli is the only healthcare compliance solution that addresses all stages of regulatory change management. It helps you know what regulations are coming out from agencies you care about. It helps you decide whether those regulations and changes apply to you. It gives you the tools to manage your response to regulatory changes, and it makes it easy for you to verify that your organization put forth best efforts to stay in compliance.

Want a real-life example of regulatory change management supported by YouCompli? Read the case study of one West-Coast health system adapting to the public health emergency.

Decide: YouCompli helps your organization make easy regulatory decisions

Before YouCompli, Compliance Officer Scott Borsuk said he “probably spent six to eight hours a week reading regulations, then copying and pasting them” to share with colleagues. Read the Western Maryland Health System case study.

“It’s not enjoyable reading,” Borsuk noted.

But he had to read closely to be sure he properly analyzed the regulation to see if it applied to him.

Simplify decision-making

“We were not confident that we were catching everything, we had the documents but didn’t know if we missed anything. At the end of the day, we didn’t know if we were making the right changes or not.” – Scott Borsuk, Chief Compliance Officer

Borsuk knew he needed a better system and a stronger approach to managing regulatory change. That’s where YouCompli came in. With YouCompli, Borsuk can easily decide if a regulation applies to his hospital system and how to comply.

YouCompli makes it easy for you to decide which regulatory changes apply to your organization and which tasks need to be performed in order to comply.

In this clip Scott Borsuk explains what regulatory change management is, and how YouCompli assisted his hospital system in achieving desired results.

Watch more videos on this topic here and see how YouCompli can help your organization

Regulatory analysis to help you decide

  • For each requirement associated with a regulation, YouCompli creates a few relevance questions. Users may be asked, for instance, “Is your organization a Medicare provider?” These relevance questions are followed by tips generated by YouCompli to help make your decisions easier.
  • We can do this because our analysts read entire regulations, flag relevant changes, and translate technical legal documents into easy-to-understand business requirements.
  • If you decide the regulation is not relevant, YouCompli marks it “complete” and removes it from your active tasks.
  • All our analysis is checked by Horty Springer, the nation’s leading health care law firm.
YouCompli’s simple interface makes it easy to decide if a regulation is relevant to your organization.

Get expertise from colleagues

Sometimes the relevance questions stretch beyond your expertise as a Compliance leader. In those cases, use YouCompli to get the answer from colleague with the right expertise.

  • Use the workflow tool to assign a complex relevance question to a subject matter expert
  • YouCompli allows you to maintain a directory of subject matter experts who provide compliance leadership within their departments
  • The workflow tool also tracks responses and lets your colleague decline or answer the question right in the tool.

A complete audit trail for your relevance decisions

YouCompli tracks all of your relevance decisions over time, so you can see which regulations and changes applied to your organization and why (or why not!)

  • All responses to decision criteria, including usernames and date stamps, are recorded in YouCompli to become part of the official record and the compliance audit trail
  • The log also captures the reasons for rejecting the requirement or proceeding to the next phase of the workflow.
  • YouCompli clients can access the complete audit trail at any time to review previous decisions and the reason for making that decision.

Great decisions help you manage regulatory changes

Once you know about a regulatory change and you’ve used YouCompli’s decision criteria to decide that a regulation applies to you, you’re ready to respond. YouCompli helps you manage the tasks necessary for compliance. And it helps you verify that your organization has put forth best efforts to stay in compliance.

Interested in how a healthcare system used YouCompli to decide which regulatory changes apply? Check out this case study from the Western Maryland Health System.